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The International Padel Federation (hereinafter “IPF” or “Federation”), in its quality of data controller, provides the following information to data subjects, as required by the General Data Protection Regulation (EU Reg. 2016/679) (hereinafter “GDPR”).

IPF hereby describes the purposes and methods of processing personal data that it carries out when a data subject interacts with the Federation, such as when registering for an IPF tournament by providing personal data, or interacting through other channels, including offline, to participate in events, as an athlete, coach, or companion, or in connection with the Federation’s promotional activities.

IPF may issue separate privacy notices in relation to data processing activities related to specific activities or events, in addition to or in derogation of this Privacy Notice. In such cases, the Federation may provide notices in hard copies or address data subjects to the dedicated privacy section of its website at www.padelfip.com (hereinafter “IPF Portal”) or other websites related to the Federation’s activities. Data subjects are encouraged to consult these privacy notices if they have not already received them.

Introduction

The data controller is IPF, headquartered in Lausanne, Switzerland, Maison du Sport International, Av. De Rhodanie No. 54, CH-1007, C.F. CHE 154.720.366.

The Federation processes personal data to enable data subjects to interact with IPF, including to register to IPF tournaments.

Additionally, IPF may process personal data to fulfill legal obligations; to request access rights for particular categories of subjects from local event organizers; to follow up on the requests of data subjects and to pursue its statutory purposes related to organizing, managing, and promoting padel worldwide and related activities.

In most cases, personal data are provided directly by data subjects, but it is also possible for IPF to receive data from other entities. For example, the Federation may enable interactions with users browsing pages or social media channels managed by IPF, even indirectly, such as on Facebook, Instagram, X, YouTube. When this happens, IPF receives personal data directly from social media.

When the processing of data is based on the consent of data subjects, they may withdraw or modify their consent at any time, as well as request the deletion of their data or the restriction of processing activities whenever certain conditions prescribed by law apply, as outlined below. However, data subjects acknowledge that IPF may continue to process personal data lawfully even if the data subject withdraws the consent or exercises these rights.

IPF uses cookies to personalize and improve the browsing experience. To learn more, you can consult the cookie policy on the IPF Portal.

Which data are processed by IPF and how it collects them. Consequences of not providing them.

IPF collects and processes personal data spontaneously provided by data subjects when interacting with the Federation or registering to tournaments, events and initiatives organized or promoted by the Federation.

In other cases, the Federation processes data collected or generated when accessing the IPF Portal or other websites related to IPF activities. It may happen that IPF processes data collected, generated or communicated to the Federation by third parties, such as when downloading, installing and using apps, websites and social network. In particular, every time a user interacts with a content posted by IPF or shared on social media channels managed, directly or indirectly, by IPF, such as in the case of a “like,” comment, or share, that users’ personal data may be disclosed to the Federation in accordance with the privacy statements of the relevant site, app, or social network. Additionally, IPF may process data received from national federations, companies, associations, or national or international entities that promote or organize competitions, tournaments or official events authorized by the Federation. In this case, the data may be necessary to allow the participation of data subjects in such events and competitions.

Purposes and legal basis of data processing

IPF processes personal data for purposes necessary to carry out its activities and, therefore, to pursue its legitimate interests arising from its role of institution that organizes, manages and promotes the game of padel in the world.

IPF may also process personal data whenever this is necessary to perform a contract with the data subject or to fulfill related pre-contractual obligations, or to comply with legal obligations.

In such cases, the Federation’s purposes may include:

  • verifying the identity of contractual counterparties, or otherwise of data subjects who come into contact with the Federation in the performance of its activities;
  • performing contractual obligations and responding to requests from data subjects;
  • organizing competitions and sports or social events, locally, nationally and internationally, including fulfilling any burden or fulfillment arising therefrom;
  • overseeing the proper unfolding of events and promotional activities in compliance with the IPF By-Law and other IPF regulations;
  • cooperating with authorities, including providing personal data previously collected as required by applicable laws;
  • organizing and ensuring the regular work of sporting judicial bodies’, including publishing the relevant decisions;
  • carrying out activities to promote IPF’s initiatives, sport in general and the game of padel, as well as initiatives with social or health purposes (when this requires the processing of data belonging to special categories, such data will be processed anonymously, or, where not possible, will be processed based on legitimate necessity or explicit consent);
  • producing, keeping and using videos, photographs, images, other audiovisual content, recordings, results or event reports, producing or processing documents of public or historical interest or of statistical significance, as part of the Federation’s interest in documenting and telling the story of sport in general and padel in particular.

In addition, IPF may request the explicit consent of data subjects for further processing, such as:

  • registration to tournaments organized by the Federation;
  • use of cookies and other similar tools, as outlined in the Federation’s cookie policy;
  • other cases where consent is expressly required.

IPF hereby informs data subjects that it does not implement automated decision-making processes that produce legal effects or significantly affect the data subject.

Consent to processing

When IPF processes personal data based on the explicit consent of the data subject, it is made possible for the data subject to withdraw the consent at any time. However, any withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent granted prior to its withdrawal, but it may prevent the pursuit of a particular purposes. For example, if the processing of personal data is necessary for the participation in a tournament, the withdrawal of consent could prevent the data subject from participating in any phase of the tournament.

Please note that, even in the case of withdrawal, for some purposes the Federation could legitimately continue processing the data of the data subject who has withdrawn consent when there are other legal bases for those purposes.

Minors

Like for any other sport, padel is a passion that has no age limit. For this reason, it is possible that data subjects are minors.

However, where required, consent for the processing of personal data is lawfully given directly by the minor only if he or she is at least 16 years old. In other cases, the Federation requires that the consent be given by the minor’s parent or guardian.

Data retention period

Personal data collected by IPF will be stored for the period necessary to achieve the purposes of the processing. It is not always possible to determine accurately such time-frame. Generally, the criteria used to determine the retention period include:

  • if the data is processed to perform a contract, fulfill pre-contractual obligations, follow up on requests from data subjects: 11 years from execution of the contract, unless disputes arise;
  • when the data relate to the registration to tournaments, matches or events: for as long as the data subject is active with a national federation and for the following 5 sports seasons;
  • when the processing is done to comply with legal obligations: for the period required by law;
  • when the data are processed to pursue the Federation’s legitimate interest in documenting its activities and the history of padel: for longer periods, respecting the principle of data minimization, as allowed by the GDPR.

The Federation specifies that when a data subject exercises his/her rights, such as withdrawing consent, the personal data will not be deleted immediately; it is possible that such data will be processed for a further period strictly necessary to respond any requests received.

Finally, IPF will keep an indefinite record of when the data subject has exercised his/her rights in order to ensure the fulfillment of any requests (e.g. not being contacted again).

Communication and dissemination of personal data. Transfer abroad

Personal data may be shared, for the purposes described above, among the relevant departments of the Federation and also with various third parties, such as suppliers of goods or services, tournaments organizers or business partners of the Federation.

Personal data may also be communicated to third parties whenever the Federation has obtained consent to such sharing of data. These parties will process the personal data as independent data controllers.

Additionally, personal data may be communicated to sporting judicial bodies when necessary.

Please note that IPF is obliged to communicate processed personal data to the authorities when so required by law.

Finally, IPF, in performing its functions and pursuing its legitimate interests, may disseminate certain personal data concerning, for example, the decisions of the sporting judicial bodies, competition results and major news from events organized or managed or sponsored by IPF, in order to keep track of and document these events, for information and reporting purposes, as well as for statistical reasons and for promotional and commercial uses.

Since, for the purposes described above, IPF often needs to transfer personal data outside the European Economic Area (EEA), IPF will always seek the explicit consent of the data subject for such transfers.

If no prior and explicit consent has been collected from the data subject, IPF ensures that any transfer will take place under standard contractual clauses or binding corporate rules or an appropriate code of conduct.

In the case of transfer to countries or entities outside the EEA, IPF will provide the references of the applicable mechanism or communicate them in response to requests from data subjects.

Rights of data subjects

Each data subject has the right to request IPF to access, rectify, erase or restrict the processing of his or her personal data as provided by the law.

To contact the data controller, an email can be sent to: secretaria@padelfip.com.

If desired, each data subject also has the right to lodge a complaint with a supervisory authority; the Italian authority can be contacted at www.garanteprivacy.it.